SH200x102

City Council Agenda
At City Hall Council Chambers
 Tuesday, September 26, 2023, at 7:00 pm


This meeting is being held in person with an option to join the Zoom meeting online as a viewer or listener and to provide public comment during the meeting from a PC, Mac, iPad, iPhone or Android device at https://us06web.zoom.us/j/88670128599?pwd=AqMZ8T37NipzvIoYbmODSXePPDfBCWIu.FgBO93fJ8Qacu8Ug Password: 33553400: Description: Council Meeting; or join by phone at 833-548-0282 (toll free); Webinar ID: 886 7012 8599, Password: 33553400. International numbers available at https://zoom.us/u/ahwKbeuA

Residents may also submit comments/questions regarding items on the agenda or other items not on the agenda 6 hours in advance of the meeting by emailing Jeri E. Chaikin at jeri.chaikin@shakeronline.com or by calling (216) 491-1424. Comments or questions submitted prior to the meeting will be read into the record at the meeting. The video of the meeting will be available the following day on the City’s website.


 

REGULAR MEETING

1.

Confirming the Mayor’s appointment of Patty Inglis to the Civil Service Commission for a one-year term commencing January 1, 2024.

2.

Approval of the minutes of the special meeting of August 22, 2023 and the regular meeting of August 28, 2023 (attached herewith).

 

Public Comment on Agenda Items

 

Comments and questions submitted prior to the meeting will be read into the record.*

3.

Accepting a proposal and authorizing a contract with USI Insurance Services for the purchase of excess insurance coverage for the City’s self-insured Workers Compensation Program, through Midwest Employers Casualty, in the total amount of $191,077 for a 23 month period, beginning October 1, 2023, and declaring an emergency. (ADM), (FIN)

Documents:
  1. USI.pdf
4.

Authorizing an amendment to the contract with Waste Management of Ohio, Inc. for recycling processing services for the second year of a two year contract, for an additional amount of $50,000, and declaring an emergency. (SUS), (FIN)

Documents:
  1. Recycling.pdf
5.

Authorizing the City to apply for and accept a 2024 Green Infrastructure Grant (GIG) in the maximum amount of $300,000 from the Northeast Ohio Regional Sewer District (NEORSD) for the City Hall Parking Lot Resurfacing Project, and declaring an emergency. (SUS), (FIN)

Documents:
  1. GIG.pdf
6.

Authorizing agreements between the City of Shaker Heights, the Northeast Ohio Regional Sewer District (District) and the City of Cleveland Heights to authorize the District to proceed with the design of the Doan Brook Restoration Near Horseshoe Lake Park Project, and the design of certain amenities funded by the two Cities, at an approximate design cost to Shaker Heights of $315,000, and declaring an emergency.

7.

Amending Ordinance 22-132, as amended by Ordinance No. 23-60, appropriating funds from the General Capital Fund 0401 for the acquisition of equipment and the repair, maintenance and improvement of various City facilities, by appropriating an additional $90,000 for the design work on the Doan Brook Restoration Amenities project, and declaring an emergency.

Documents:
  1. Doan Brook.pdf
8.

Authorizing the City’s acceptance of federal American Rescue Plan Act (ARPA) grants in the amounts of $224,000 for Firefighter retention bonuses, $216,000 for Police Officer retention bonuses, and $29,400 for Firefighter Health and Wellness programs from the Ohio Department of Public Safety, and declaring an emergency. (SPW), (FIN)

Documents:
  1. ARPA Grant.pdf
9.

Amending Ordinance 22-126 making appropriations for the current expenses and other expenditures of the City of Shaker Heights, Ohio for the year ending December 31, 2023, as amended by Ordinance No. 23-22, 23-33, 23-45, 23-58, and 23-69 to amend appropriations in Fund No. 101, the General Fund, by appropriating an additional $224,000 to the Fire Department personal services operating budget, and adding $216,000 to the Police Department personal services operating budget and adding $29,400 to the Fire Department other expenses operating budget, and declaring an emergency. (SPW), (FIN)

10.

Administrative acceptance of the approval of the City Planning Commission and confirmation of the granting of a Conditional Use Permit to Lakeside Linen to operate a limited production and processing business located at 16500 Chagrin Boulevard, Shaker Heights, Ohio, pursuant to Section 1213.05 of the City’s Zoning Code. (CPC)

Documents:
  1. Lakeside.pdf
11.

Accepting a proposal and authorizing a personal services contract for professional design and engineering services with GPD Group in the total not to exceed amount of $50,690 for the Lower Lake Multipurpose Trail Project, and declaring an emergency. (SPW), (FIN)

Documents:
  1. GPD.pdf
12.

Authorizing a Local Public Agency (LPA) agreement with the Ohio Department of Transportation (ODOT) in order to implement the Van Aken District Pedestrian Improvements Project as a part of the City’s public realm improvement project, and declaring an emergency. (SPW), (FIN)

Documents:
  1. Public Realm.pdf
13.

Authorizing a contract with CJR Group, Inc. for personal professional state advocacy and government affairs consulting services for the period October 1, 2023 through July 31, 2024, for a not-to-exceed amount of $50,000, and declaring an emergency. (ADM), (FIN)

Documents:
  1. CJR.pdf
14.

Amending Section 141.18 of the Administrative Code of the Shaker Heights Codified Ordinances relative to Thornton Park Pool fees, and declaring an emergency. (REC), (FIN)

Documents:
  1. Pool Fees.pdf
15.

Appropriating funds from the General Capital Fund 0401 to provide for the purchase of police vehicles, and declaring an emergency. (FIN)

Documents:
  1. Cruisers.pdf
16.

Resolution accepting the amounts and rates as determined by the Budget Commission and authorizing the necessary tax levies and certifying them to the County Fiscal Officer. (FIN)

Documents:
  1. Tax Rates.pdf
17.

Requesting the County Fiscal Officer to draw and the County Treasurer to pay on such draft, all money in the county treasury to the account of the City from all 2023 real property taxes and applicable to the purposes of the fiscal year 2024, and declaring an emergency. (FIN)

Documents:
  1. Tax Advance.pdf
18.

Liquor Permit: Organic Trails Cafes LLC

dba Northstar

3380 Warrensville Center Road

 

Public Comment on Other Items

 

Comments and questions submitted prior to the meeting will be read into the record.*

 

*Comments and questions submitted may be edited if excessively lengthy.

 

Committees:

ADM:  Administration Committee.

CPC:  City Planning Commission.

FIN:    Finance Committee.
 
SPW:  Safety and Public Works Committee.

REC:   Recreation Committee.

SUS:    Sustainability Committee


To request an accommodation for a person with a disability, call the City's ADA 
 Coordinator at 216-491-1440, or Ohio Relay Service at 711 for TTY users.